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Adapting the office to the digital world was a much slower process than most technology experts predicted. The “paperless office”, once the goal of many organizations, has finally been achieved for many, but there is still room for improvement. Most of the cost savings of the abandonment of paper have not been fully realized. Paper management costs increased in all areas:
– Purchase price
– Copying
-Printing
– Storage
– Disposal
– Recycling
One area where offices can save and reduce waste is the use of office supplies: letters, applications, legal documents and other uses. It is not always necessary to print all documents on stationary paper. Some may be stored on the hard drive of an office computer. Printing and sending of documents can be restricted by using e-mail or, in some cases, SMS. If the office uses any forms, they can usually be converted to the online filing format. Proofreading a copy of a document online, viewing it on the screen, and making changes and changes can save you the extra step and wasting time printing your draft copy.
Technologies such as office printers and copiers should be reviewed to ensure that there is no waste of printing and copying. An office worker may try to take printed materials out of an office printer or copier only to find that he cannot locate his documents. It’s not uncommon for someone else to accidentally pick up the wrong documents, so the employee just prints the next set. To stop this, many office copiers / printers have features that allow the user to enter a secure personal code at the printer / copier station prior to printing. This procedure saves a lot of paper and costs. Stationary scrap can be easily used for notebooks or notes.
Finally, there are environmental costs associated with the use of stationary office equipment. The production and use of paper is destructive and contributes greatly to pollution and depletion of natural resources such as trees and other plants. Maintaining a desktop use policy may require consulting with technology vendors to optimize the use of computers and peripherals for printing. In case of heavy use of stationary materials, your office may consider outsourcing large print jobs to companies that have implemented paper-saving and environmental initiatives. The general principle of better management of stationary waste is reuse, reduction and recycling.
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Source by Jazmine Smith