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The idea of ??structured creation can be confusing at first, but when successfully implemented and in the most accessible form, it can save a lot of time and resources.
Structural authorship is increasingly used in technical documents, and for many reasons.
Updated specifications
For example, if you do technical writing as part of the car manufacturing process, you may have multiple documents that cover a specific area, such as engine size.
If the designers of the car decided to change the engine specifications, all the rest of the documentation, which could be hundreds of documents, would have to be manually updated to be correct.
By using the XML framework, it can be configured to have a single source of information, and by simply changing that one section, all other documents are updated automatically, saving you potentially a huge amount of tedious work.
Keeping the information up-to-date
Technical writing by definition has to be more accurate than most other forms of writing, so ensuring that the information provided is correct is of utmost importance.
Not only can outdated information look unprofessional from a customer’s point of view, but it can also create large knock-on effects when used in technical writing.
Reusable content
The ability to easily reuse content is important when developing an efficient content management system for a business or organization.
While other forms of content may also use sections such as disclaimers, legal notices, and terms of use when it comes to technical writing, there is much more information that will be repeated from previous content that you can use.
By allowing each of these sections to be changed from a single information source, you can reuse this information by simply entering this field in a new technical document.
Content management
As more and more information is more easily stored electronically, ensuring an adequate content management system to deal with this will become an increasingly important task.
The technical writing sector is no different, and by leveraging the concept of structured development and XML frameworks, businesses can manage their content efficiently and effectively.
The use of meta tags and other identifying information allows for easy storage and use, allowing the author to easily search for specific documents or sections. This becomes extremely useful when you’re adding content to a new document that you know exists elsewhere.
